Privacy Policy

Privacy Policy

Last updated: 10 September 2025

The Gambian Children’s Fund (“we,” “our,” or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information in line with the UK General Data Protection Regulation (UK GDPR) and the EU GDPR.

By using our website (gambianchildrensfund.org) or providing your information to us, you agree to the practices described below.

1. Who We Are

The Gambian Children’s Fund is a UK-registered charity dedicated to supporting children’s education in The Gambia.

If you have questions about this policy or how we handle your data, please contact us:
Email: info@gambianchildrensfund.org
Address: Underhill Lane
Ditchling
HASSOCKS
West Sussex
BN6 8XE

2. What Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: name, email address, postal address, phone number.
  • Financial Data: payment details (processed securely via trusted third-party providers such as Donorbox or PayPal – we do not store card details).
  • Communication Data: your preferences for receiving updates, newsletters, or event information.
  • Technical Data: IP address, browser type, and website usage data (via cookies and analytics tools).

3. How We Use Your Data

We process your personal data only when we have a lawful basis under GDPR:

  • To process donations (Performance of a contract / Legal obligation).
  • To send newsletters and updates if you have opted in (Consent).
  • To respond to enquiries (Legitimate interest).
  • To improve our website through analytics (Legitimate interest, with cookie consent where required).

4. Sharing Your Data

We will never sell your data. We may share your personal information with:

  • Service providers (e.g., Donorbox, PayPal, Mailchimp, or web hosting providers) for processing donations, communications, or website services.
  • Legal or regulatory authorities if required by law.

Whenever data is transferred outside the UK or EU (e.g., to US-based providers), we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place.

5. Data Retention

We keep your personal data only for as long as necessary:

  • Donation records: 7 years (for legal and accounting purposes).
  • Newsletter subscriptions: until you unsubscribe.
  • General enquiries: up to 2 years.

After these periods, your data will be securely deleted.

6. Cookies

Our website uses cookies to enhance your experience. Where required, we will ask for your consent before placing non-essential cookies. You can change your cookie settings in your browser at any time.

7. Your Rights under GDPR

You have the following rights regarding your personal data:

  • Right to access – request a copy of the data we hold about you.
  • Right to rectification – ask us to correct inaccurate information.
  • Right to erasure – request deletion of your data (where legally possible).
  • Right to restrict processing – limit how we use your data.
  • Right to data portability – receive your data in a usable format.
  • Right to object – to direct marketing or certain processing based on legitimate interests.
  • Right to withdraw consent – if processing is based on your consent.

To exercise any of these rights, please contact us at info@gambianchildrensfund.org

8. Security

We take appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

9. Complaints

If you are unhappy with how we handle your data, please contact us first. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new “last updated” date.